Where did a year go? It doesn't seem that long ago that the last AGM in Victoria was held. The next GDC National Annual General Meeting is May 6th and 7th in Winnipeg at the Fort Garry Hotel.
Last year was my first year attending, and as President of the Alberta North Chapter I had to present our chapters report. This year I'll be doing that along with presenting a plan for succession planning. 2004 was a great year to be a GDC member in Alberta North. There were great speakers, development seesions and an enthusastic executive. 2005 has already started with a bang and the rest of the year is going to be pretty interesting.
Below are my notes on succession planning. If you find yourself reading this and have any suggestions on how to improve it, please e-mail me at michael [at] michaelsurtees.com
Succession Planning
(Develop tools/ training/ incentives)
1. CREATE JOB DESCRIPTIONS AT LOCAL LEVEL
President
·assumes role of lead represen-tative for the Chapter and the profession locally, provincially and nationally
·works with and oversees all executives and committee directors to ensure consistent, appropriate activity and progress is achieved and goals are met
·chairs monthly executive meetings with Secretary
·represents the Chapter on the National Council and submits full chapter report at the National AGM
·liaises with other Chapters and National Council and relays news and information to membership through appropriate channels
·maintains communication (with Association Liaison) to other design associations and to federal and provincial government officials
·responds to media enquires and/or directs them to appropriate executives or committee director
·makes him/ herself available to members to address their issues, concerns or questions
·promotes the key roles of design
·leads the executive in developing its vision and strategy and in successful implementation of programmes, working with key partners in business, education and government.
·works with the executives to decide how the GDC works towards its strategic objectives, as well as representing the organization in public
·works to promote the exchange of information, views, and research
·contribute to design education - theory, practice and research
·coordinate matters of professional practice and conduct
Past-President
·acts as an advisor and mentor to all executives and committee directors
·acts as an advisor and mentor to all executives and committee directors
·is the principal source of continuity in procedures & programs, contributing to the medium and long term goals, ties with relevant organizations and contact with the government
·chairs executive meetings in the absence of the President
President Elect (Vice-Chair)
The intention of the Vice Chair is to take on the position of President after the President has stepped down. The Vice-Chair may continue with other VP positions before becoming President. The Vice Chair learns the roles of the president and commits to follow and help the President.
2. ESTABLISH AND COMMUNICATE CLEAR ELIGIBILITY CRITERIA
·minimum of two years on board as a VP or other suitable experience
·preferably MGDC or FGDC status in good standing
·a recommendation for discussion: LGDC members in good standing can be nominated for president
2B. GUIDELINES FOR A NOMINATION COMMITTEE
·one executive member and 2 or 3 non exec members (to recruit potential candidates and communicate requirements)
·possible criteria guidelines: the nature of their practice, their previous contributions to the GDC & design community and the priorities the board has adopted for new initiatives
·of those qualified candidates who were nominated and willing to serve and would be equally qualified, the chosen candidates should meet the criteria and fit best with the immediate priorities facing the organization
·provide ballots to have an opportunity to recommend candidates for next year1s nominating committee.
3. IDENTIFY EXTERNAL RESOURCES
·national executive members , business peers, books and minutes for advice, reference, mentoring
·Robert1s Rules
·Editorial publications like Applied Arts, Print, Communication Arts, Graphis, ID, How among others
·other design and advertising clubs and organizations,
·IABC and paper companies for their help in co-hosting and planning events
·
www.icograda.org·
http://hrdc.gc.ca·
http://strategis.gc.ca·
http://www.ic.gc.ca·
http://www.volunteer.ca·The AIGA, the British Design Council and Australian Graphic Design Association
·Feedback the from the general membership
4. Staggered Succession
Elections for president should be held every two years. This allows chapters new presidents to be elected on years when National does not have an election.
5. ADDITIONAL CONCEPTS
·provision to supply tools and records to successors
·each board rep or committee chair should maintain a binder that includes all correspondence and other records related to what occurred during their term, meeting minutes too, and most importantly procedures for specific tasks that will be repeated by others, or used as a model
·a time line: this should outline a year and the things that must be done and when as part of the job. Their binder would also have a list of contacts and contact records, notes on what each target is likely to respond to, negotiation tactics, etc.
6. SPECIAL THANKS TO PEOPLE THAT CONTRIBUTED TO THIS DOCUMENT:
·Peggy Cady and Gwen Hetherington
·Brock Piper, Catherine Garden, Craig Medwyduk, David Coates, Dean Kulbida, Dean McNeill, Evan Kuz, Karen Brown, Laurie Darrah, Matt Warburton, Matthew Allen, Paul Nishikawa, Randy Hergott, Rebecca Gerein, Robert L. Peters, Sylvia Rigakis and Walter Jungkind